Enquiries
Powerful and extensive enquiries provide a wealth of information from the cash book. From a list of payments and receipts, the customer or supplier account information will be viewed along with a list of all invoices cleared by the selected cash book entry. Viewing miscellaneous payments will show the cheque name, reason for payment and a list of the nominal postings made. Enquiry windows are available from the sales, purchase and nominal ledgers into the cash book. By viewing either cash or cleared invoices full details of the cash transactions may be seen along with a list of all invoices cleared or part-cleared by the cash.
Information Gathering
With integration available from each of the sales, purchase and nominal ledgers, the cash book gathers information from manual cash postings and automatic cheque / BACS processing from all of the other modules. Payments record cheque numbers or BACS references in the cash book whilst receipts are structured to match the deposit entry which will appear on the bank statement.
Reports
Cash book entries may be printed for a range of periods within a selected financial year and may show either the concise cash book information or can be used to report on the customer, supplier and miscellaneous posting details making up the cash entry with a full breakdown of all invoices cleared or part cleared by the cash book entries.
Miscellaneous Cash Postings
For the cash transactions not affecting the sales or purchase ledgers, cash entries may be made via miscellaneous payments. Provide the name of the recipient and a description of the payment, along with a breakdown of the nominal codes affected. Cheques may be printed or BACS payments processed before the payments are posted on to the cash book and the nominal ledger. Details of miscellaneous payments are recorded for future enquiry and reporting purposes.
Inter-bank postings
With multiple bank accounts (e.g. deposit accounts or company credit cards), payments may be made from one account to another via the cash book, enabling an accounts balance to be maintained for all bank accounts.
Statement Entry
Statement details are entered via a simple screen which lists all of the bank entries having no statement data recorded against them. Expected values and cash dates are shown along with a description of the cash movement. Full drill down enquiry details are available during statement entry in order to view the original ledger and invoice paid details, if required. The nominal ledger book balance is displayed throughout. If details are correct, a simple click will accept them. |
Enquiries
All bank reconciliation entries between selected dates may be viewed, showing all expected and statemented dates and values along with details of the cash type and origin. Deposits may be expanded to show details of all receipts making up the deposit which in turn may open up a window showing the customers full cash details and the invoices cleared. Payments similarly show supplier payment and invoices cleared details.
Information Sources
All information posted to the cash book updates the bank reconciliation, recording each payment made but summarising deposits in order to more easily match entries with the bank statements when they arrive.
Reports
Reports may be produced showing all bank movements, only those transactions where there are discrepancies, transactions with no expected date or transactions with no statement information. All transactions show details of their origin along with the expected value, date of issue, statement value and statement date. All reports are available for a range of bank reconciliation entry dates.
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