Order Entry
A simple to use, single entry screen allows orders to be entered with a minimum of key depressions. Products are easily located via their code, their supplier, the supplier’s product code or a word within the description. As each order line is entered, the price of the item is displayed from the stock file and the system calculates and displays the value of each line. Running totals of goods values, VAT and total order value are displayed to enable a check to be kept on expenditure. Purchase history may be viewed when the order is being placed so checks can be made against previous pricing achieved. Comparisons may be made between suppliers before placing an order.
Goods Received
Goods received from suppliers are booked into the system from suppliers' documentation.
Orders received correctly may be booked in in their entirety with a single button click. Alternatively, exception lines may be excluded whilst the remainder of the order is accepted. If quantities delivered are less than the quantities ordered, these can either be deemed to complete the order in which case any remaining quantity will be ignored, or they can be accepted as a part delivery in which case the balance remains outstanding on the order. A goods received note is generated to allow verification of purchase invoices. An unlimited number of receipts may be booked against each original purchase order line.
Pricing
Two prices are held for purchasing, one being the actual cost price (in all relevant currencies), the other being used either as a manually maintained overhead inclusive standard cost price or an automatically calculated re-averaged cost price.
Communications
Once created, purchase orders may be e-mailed, faxed or printed and posted to the supplier.
Stock Labels
The system is capable of producing labels for incoming stock, the format and content of which are set up by the system supplier to the user's specific requirements.
Enquiries
Purchase order and goods received note information may be viewed by a variety of selection criteria. Outstanding rders and expected receipt dates are easily shown. Drilling information allows full original order information to be seen.
Reports
Printed reports include outstanding and overdue purchase orders within a range of expected delivery dates, additionally selected by order, supplier or product. |
Returning Goods
If goods are to be returned, individual product lines may be entered manually or the original goods received note may be selected and returned in its entirety or with modification.
Automatic Ordering
Guidance regarding items and quantities for ordering can be obtained through a powerful recommended purchase orders system. The system examines the current stock availability, compares against the minimum and maximum stock levels and computes a recommended order quantity taking into account weekly sales quantities and supplier's lead times. This report can be produced according to stock category or group selection criteria. The user then has the option to manipulate the quantities or to accept the recommendations of the system. Orders may be created automatically either using the recommended order quantity, ordering up to the products minimum stock level or ordering up to the products maximum stock level. For organisations holding no stock, it is possible to automatically generate purchase orders from sales orders.
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