Ledger Postings
Invoices, credits and journal adjustments are entered in batch mode into a work file, whilst cash payment entries update the ledger immediately. All batched information undergoes stringent validation during entry and auditing, and only when each batch has been thoroughly verified and an audit list produced is a batch accepted for posting to the ledger. Full work file maintenance features allow batches to be corrected prior to posting to the ledger.
Invoices and credit notes raised from within the Crown SOP module are posted into the sales ledger work files automatically and can be posted on operator acceptance or automatically when the SOP batch is created.
Allocated Cash
Facilities to post manual payments "on account" allow the user to enter cash without identifying which invoices are being settled. Subsequently, the cash may be allocated through a wide variety of options against any one or a number of invoices.
Customer Notepads
A memorandum facility allows comments and observations to be made specific to each customer. These memoranda can be used to make notes on telephone conversations, next contact dates, commitments to pay and are available throughout the sales ledger and SOP modules.
BACS and Bank Reconciliation
A BACS software interface, including all invoices due for payment on or before a specified date ensures that debts are collected on time at minimal banking costs, and improve cash flow. Such payments, when made, are automatically included as cash postings and posted to the bank reconciliation and cash book modules.
Collection notification notices are produced.
Recent Actions
A recent action screen which shows last invoice date, last payment date and an amendable next payment promised date is easily available throughout the system.
Customer Account History
Full customer financial account information is held for any selected length of time. A customer’s balance information and aged debt may be viewed for any historical period. Graphs may be produced for any of this information e.g. customer balance, average payment days. This can also be used to detect changes in payment patterns and help predict potential bad debts. |
